When was the last time you signed something on paper? Confirming your agreement using a signature is becoming increasingly digital, but this development comes with several authentication considerations.

While a hard copy is one option, it's not particularly cost-effective or environmentally friendly. Instead, you can use DottedSign to create a secure and authentic electronic signature.

The Benefits of Using Electronic Signatures

Creating and using electronic signatures with DottedSign helps you to easily sign documents, but there is more to it than that. It helps you to receive signed material from colleagues and contacts, as well as cut out time wasted printing, faxing, and chasing signatures.

Yours and your clients’ signatures on the NDAs, sales contracts, financial and lease agreements can be authenticated through various measures in DottedSign. DottedSign creates a simple three-step process, making e-sign effortless and secure at the same time. It’s perfect for hitting deadlines, too.

How DottedSign Makes Electronic Signatures Quick and Secure

DottedSign changes the way you used to sign documents. The key to this is the ability to manage signature tasks. This features a timeline of activities to help you stay abreast of signing tasks, along with a visual progress bar. You can easily find documents with the DottedSign search tool, too.

Other features include custom messages, automatic reminders, expiry dates, and signature request cancellations. You can also change the nominated signer of a document if the person is not the correct recipient.

DottedSign can fulfill a variety of user scenarios, including sending one document to a large group of signers and collecting signatures both remotely and in-person via the mobile application or web. Documents can be imported from cloud services, email attachments, even cameras.

Various signature options are available, from free-hand drawing to using an image "stamp." Personal information can be pre-defined to streamline document completion, too.

muo-spon-dottedsign-share-stamp

The secure aspect of electronic signatures is even more compelling. With DottedSign you can refer to digital audit trails, created to record all signers’ actions to the document. There are technical protections in place to ensure the process is confidential and encrypted, using TLS/SSL, AES-256, and RSA-2048. Secure passwords can be sent to signers via email or SMS to authenticate their identity. Meanwhile, DottedSign provides digital certificates that are Adobe Approved Trusted List (AATL) authorized, ensuring the document signed has not been tampered with.

It doesn't matter how big or small your team is, DottedSign is ideal. Having the capacity to manage your members in one place makes your life easier. Team members can be added or removed inside the Admin Console where you can also monitor all signing tasks, your members’ performance, control team permissions, and customize your organization branding when sending signature requests to your clients.

Get started with DottedSign today! Digitize your signature process and enjoy the freedom of workplace mobility. Free trials are available.

DottedSign Is Now Even Better for Businesses

With such a deep selection of features, DottedSign is the perfect electronic signature solution. The free DottedSign includes the ability to self-sign unlimited documents, assign up to three co-signers in a task, and send up to three tasks each month.

While this might seem adequate for occasional use, the advanced version of DottedSign includes all the features outlined above. But it also boasts unlimited signature tasks and signers, secure passwords via SMS, and time-saving reusable templates. Other features include management reporting (where you will see an overview of your team’s performance) , pre-fill signing fields (to shorten the signing process for your clients), and allow checking and returning the document back to the previous signing stage (if not properly filled in or signed) . It is also worth noting that DottedSign is fully integrated with Zapier and Gmail add-on, thus making the solution available in various platforms.

How to Digitally Sign a Document With DottedSign

Incredibly simple to use, DottedSign provides an intuitive interface for you to manage signatures and documents, available on Web, iOS and Android.

If you need to quickly sign a document, you can start by clicking the + button and selecting Sign Yourself.

Sign a document in DottedSign

In the subsequent Upload Documents screen, click Select File or drag and drop the PDF document to be signed into the browser window. Name the document, then Continue to proceed.

You can add a Signature field, Date, Text field, Checkbox, or Radio Button. Start by clicking Signature then choosing between a freehand signature (or initials) with the Sign option, or an image of your genuine (on paper) signature with Stamp. Create or upload an image as required, then select the signature and Apply.

DottedSign signature and date

At this point, you can place the signed signature field to the designated location in the document. The signature can be resized and accompanied with a Date, as well as Text (in case more information is required ). The Checkbox and Radio Button options are useful for selecting options in documents where provided.

When you’re done signing, click Continue then Confirm. You’ll find the signed document in the main DottedSign dashboard, listed under Completed.

DottedSign task

Request Signatures From Colleagues and Clients With DottedSign

Meanwhile, should if you want to request a signature on a document, click + then Get Signatures. After selecting the file or template by uploading or drag and drop, add the names and email addresses of the signers using the Add New Signer option. Note that the names can be rearranged so that the document can be signed in a specific order.

DottedSign signatures pending

Click Continue to view the document and add the Signature and other relevant fields. You’ll notice these are color-coded for each signer. When they receive the request email, they will know where exactly to sign by the color. Complete the process by clicking Continue then Send. The task will be listed in Waiting for Others until all signatures are received. Completed documents will be found in Completed.

Get started with DottedSign today! Digitize your signature process and enjoy the freedom of workplace mobility. Free trials are available.

Sign Digital Documents in Seconds With DottedSign

With a smart user interface and simple three-step process to signing and creating documents, DottedSign is the easiest way to manage documents you want to sign that need to be signed or co-signed. Remember, no more documents need printing, and your electronic signatures are well protected through the process.

DottedSign makes online signing effortless, letting you easily capture signatures for your all vital documents.

Start your trial today and get 1 month FREE of your DottedSign subscription!